Overview

Project Coordinator

Our team members advance our mission and exemplify excellence, compassion, teamwork, and purpose in all that they do. Indiana University Health is seeking individuals who embody these values to join our team in the role of Project Coordinator.

We are seeking a detail-oriented, organized professional who will provide essential technical and administrative project support to Project Managers and project teams. In this role, you will assist with project planning, execution, tracking, and documentation, ensuring projects progress on schedule, within scope, and with strong attention to process and accuracy. This role is well-suited for someone with an administrative or coordination background who thrives in a fast-paced, collaborative project environment.

Key Relationships

Reports to: Director - Design and Construction Portfolio

Direct reports: None

Shift: Full-time, Monday-Friday, hybrid schedule

Location: Indianapolis, IN

The Scope: Project Support & Coordination

The Project Coordinator supports a portfolio of projects ranging from $0-$25M and serves as a key member of the project team. This position provides technical and administrative support to assigned Project Managers, assisting with documentation, contract creation, scheduling, and coordination activities.

The team currently includes three Project Coordinators; each aligned to a Project Manager. While this role does not require design or construction experience, it does require strong organizational skills, the ability to work within a matrixed environment, and comfort supporting multiple, concurrent project tasks.

Candidate Qualifications

Candidates for this position will be evaluated according to the following criteria and competencies.

• Bachelor's Degree in a related field or equivalent years of experience

• 0-3 years of relevant experience

• Experience demonstrating professional judgment and diplomacy in handling unexpected problems and frequent interruptions

• Basic proficiency in Microsoft Office (Word, PowerPoint, Excel)

• Strong organizational, time-management, and communication skills

Preferred

• Experience working in a matrix organization or complex work environment

• Administrative or project coordination background

• Experience using systems such as Oracle and Trimble

• Understanding of procurement processes

• Current IU Health team member

• Clinical license and/or other certifications as required by unit or department specialty

Key Responsibilities: Technical & Project-Focused Execution

• Project Coordination & Support: Provide day-to-day coordination support to Project Managers across assigned projects, ensuring accurate tracking of tasks, timelines, and deliverables.

• Documentation & Contracts: Create, maintain, and organize project documentation, contracts, schedules, and related materials in accordance with project standards.

• Systems & Tools: Utilize systems such as Oracle and Trimble to support project administration, tracking expenditures, and maintaining project records.

• Schedule & Timeline Support: Assist with the development and maintenance of project timelines, tracking milestones, and monitoring progress.

• Cross-Functional Collaboration: Collaborate with internal teams and external partners to ensure alignment, information flow, and timely execution of project activities.

• Issue Identification: Assess situations, gather appropriate information, and escalate or make recommendations to leaders when issues arise.

• Customer Service & Representation: Provide quality customer service and serve as a professional representative of the project team and department.

• Administrative Excellence: Support procurement-related activities and ensure consistency, accuracy, and timeliness across all project coordination tasks.

The "DNA" for Success

• Highly Organized: You manage multiple tasks efficiently and keep details, documentation, and timelines in order.

• Support-Focused: You take pride in being a reliable technical partner to Project Managers and project teams.

• Adaptable & Calm: You handle shifting priorities, interruptions, and unexpected issues with professionalism.

• Effective Communicator: You communicate clearly and respectfully across teams and with stakeholders.

• Process-Minded: You follow established processes while identifying opportunities for improved efficiency.

• Team-Oriented: You collaborate well in a matrixed environment and contribute positively to team culture.

Indiana University Health is unlike any other healthcare system and we're looking for team members who share the things that matter most to us. IU Health leaders play a crucial role in advancing the mission of our organization and inspiring teams to make a meaningful difference in the lives of patients. As one of Indiana's largest employers and the most comprehensive medical system in the state, our vision is to lead the transformation of healthcare through quality, innovation and education, and make Indiana one of the nation's healthiest states.

IU Health is the largest health system in Indiana with nearly 40,000 team members, 15 hospitals and $8.64 billion in operating revenue. The system's programs in cancer, cardiovascular, neuroscience, orthopedics, pediatrics and transplants have received national recognition for quality patient care. IU Health, in partnership with the Indiana University School of Medicine, bring together highly skilled physicians, researchers, and educators into close collaboration to provide world-class care for children and adults and improve the health of patients and communities across Indiana.

Indiana University Health is dedicated to a fair hiring process and is committed to equal opportunity and nondiscrimination for all individuals, regardless of age, color, disability, ethnicity, marital status, national origin, race, religion, gender identity, expression, sexual orientation, or veteran status.